The full feature catalog

Every feature. Plain and honest.

The complete workforce platform — across hiring, onboarding, scheduling, time tracking, payroll prep, POS integrations, reports, and AI. Live pills mean shipped today. Each live feature is marked Free, Team or Pro — Team and Pro include everything below them.

96 features cataloged● 93 live today● 3 on roadmap
Free: 1 location, up to 10 employees · Pro: every featureStatus
🧲

Hiring & application

A clean front door for applicants and a paperless intake for you.

Job listings & application form
ProLive
Embed an open-positions list on your website with a mobile-friendly application form. Applicants land in the same inbox as direct invites.
Direct hire by phone or email invite
FreeLive
Skip the application — send a candidate the invite link and they're onboarded in minutes.
Application status tracking
ProLive
Pending / approved / declined statuses. Notes per applicant. Audit trail of every decision.
AI-assisted import wizard
FreeLive
Switching from Homebase, 7shifts, When I Work, Deputy or Sling? Upload their employee export as is — we read their column names. Name, phone, email, role, hourly rate, hire date. AI matches columns from any other app, and technical support for your import is free if you need it.
Applicant tracking (full ATS)
Roadmap
Pipeline stages, interview scheduler, resume parsing. On the roadmap.
📝

Digital onboarding

Federal and state paperwork signed on a phone in under 10 minutes.

W-4 (federal withholding)
ProLive
Latest 2026 W-4 form, fillable on a phone, e-signed, stored to the employee profile. Pre-fill from invite metadata.
I-9 employment eligibility
ProLive
Section 1 by the employee, Section 2 by the employer with document verification. Three-year retention. Audit-log every read.
Direct deposit authorization
ProLive
Routing + account capture with masked display. PDF exported with the rest of the new-hire packet for your payroll provider.
State withholding forms
ProLive
TX, CA, NY, FL, IL and 12 others. We add new states quarterly — email us if yours isn't covered yet.
Custom consent forms
ProLive
Handbook acknowledgment, NDA, background-check consent, social-media policy. Build any form once, every new hire signs it.
Re-consent on policy change
ProLive
Update a handbook? Every employee gets the new version with a re-sign banner on their next login. Compliance, automated.
Background-check integration
Roadmap
Direct connection to Checkr / GoodHire. On the roadmap.
📅

Scheduling

Build the week in minutes. Catch conflicts before publish.

Drag-and-drop schedule builder
FreeLive
Week view, day view, employee view. Color-coded by position. Touch-friendly on tablets — works the same way on desktop.
Copy last week
FreeLive
One click rebuilds next week from the last one. Handles time-off requests and availability changes automatically.
Schedule templates
FreeLive
Save any week as a named template. Useful for seasonal patterns or "summer vs winter" staffing.
Conflict detection before publish
TeamLive
Catches overlaps, time-off violations, double-booking, coverage gaps. Red / yellow / green at a glance, plus overtime warnings before you publish.
Open shifts board
FreeLive
Drop unassigned shifts to the open-shifts pool. Eligible employees see them and claim. Manager approval is optional.
Shift trades (employee-initiated)
FreeLive
Employee A offers their shift. Employee B accepts. Manager approves with one tap. Audit log captures the whole chain.
Availability windows (recurring)
FreeLive
Each employee sets their per-day available hours, visible in the scheduler. On Team and Pro, conflicts are flagged before you publish.
Time off requests
FreeLive
Full day or partial day (e.g., 1-4 PM). Approval routes to the right manager based on location.
Blackout dates
FreeLive
Lock out PTO during peak weeks (tax season, holiday rush, fiscal close). Auto-rejects requests in locked windows.
Multi-location scheduling
TeamLive
Each location has its own schedule, positions, pay rates. Owner sees everything; managers scoped to their locations. A 2nd location needs Team or Pro ($10 per extra location).
Position types & color coding
FreeLive
Define positions (server, barista, cashier, MA, instructor). Color-coded so coverage gaps jump out visually.
⏱

Time tracking & clock-in

Every minute logged accurately, defensibly, and without disputes.

Mobile clock-in/out
FreeLive
iPhone and Android apps (App Store / Google Play) plus the website. Push notifications when your shift is about to start.
GPS geofencing
FreeLive
Configurable radius per location (50-500 ft). Free: out-of-fence punches are accepted with a warning and flagged for the manager. Team and Pro: block them, with a manager override.
Selfie capture at punch
FreeLive
Photo taken at clock-in and clock-out for tamper-proof audits. Buddy-punching kills payroll budgets — this kills buddy-punching.
Tablet kiosk mode + PIN
TeamLive
Set up a shared tablet at the front desk. Employees clock in with a 4-digit PIN + selfie. Faster than passing phones around.
Early clock-in prevention
FreeLive
Configurable buffer (default 10 min) before shift start. Blocks early punches that pad timesheets.
Payroll-ready rounding
FreeLive
5/10/15-minute rounding rules. Configurable per location. Reconciles cleanly with QuickBooks / Gusto.
Auto clock-out at shift end
FreeLive
Optional safety net for forgotten clock-outs. Configurable grace window.
Manual entry + adjustment
FreeLive
Manager can add or edit punches for forgotten clock-ins. Every edit logged with reason for FLSA defensibility.
Overlap warnings on edits
FreeLive
Adding a punch that overlaps an existing one triggers a soft warning before save.
Pay period summaries
FreeLive
Drill into any employee's pay period. Hours, overtime, edits. One-click owner edit if needed.
Break tracking
TeamLive
Staff start and end breaks on the time clock. Break time shows on timesheets and pay period summaries.
Staff earnings page
TeamLive
Each employee sees their own pre-tax earnings for the pay period: actual vs scheduled hours and pay, shift by shift.
💬

Communication

Replace the group text and the shift-coverage panic.

Direct messages (1-on-1)
TeamLive
Real-time DMs between employees and managers. Read receipts, typing indicators, push notifications.
Team announcements
TeamLive
Broadcast to all employees or scope to a single location. Push + in-app. Acknowledgment tracking optional.
Push and email notifications
FreeLive
Push in the iPhone and Android apps and the browser, plus email. Schedule publish, shift changes, open shifts (and DMs on Team and Pro).
Presence-aware suppression
TeamLive
Recipient is reading the same chat tab? Skip the push. Prevents the "10 dings in 3 minutes" experience.
Read receipts
TeamLive
See who has actually read an announcement vs who has only received it. Helpful for compliance acknowledgments.
Translation support
ProLive
Inline message translation for multilingual teams. Powered by the same AI engine; no per-message billing.
💰

Payroll & tips

Clean exports your bookkeeper actually reads. Tip pools without disputes.

Payroll exports — QuickBooks
ProLive
QuickBooks Online and Desktop formats. Hours, OT at 1.5×, employee mapping by phone/email.
Payroll exports — Gusto / ADP / Paychex
ProLive
Each in the format that imports cleanly — not a generic "CSV with hours". Saves your bookkeeper the rekey.
Generic timesheet CSV/PDF
TeamLive
For payroll providers we don't have a templated exporter for yet. Hours, OT, location, position breakdown.
Review before export
ProLive
One click checks the pay period for missed clock-outs, 12-hour entries, overlapping punches, no-shows and missing pay rates. One-tap fixes open the audited edit dialog.
Tip pool calculator
ProLive
Per-location, per-pay-period. Hours pull from time entries automatically. Lock + snapshot for payroll. $110K+ in tips pooled by restaurant customers.
Server tip-out workflows
ProLive
Configurable pct-of-sales tip-outs to BOH. Sales pull from Toast. Independent of pool calc.
Overtime warnings before you publish + Overtime Watch report
TeamLive
Weekly overtime at 1.5× over 40 hrs/week. See who will cross 40 hours before the schedule goes out (Team and Pro); the Overtime Watch report tracks who is heading there during the week (Pro).
1099 vs W-2 separation
ProLive
Worker classification is a first-class field. Year-end totals split for clean 1099-NEC filing.
🍞

POS integrations

Live sales, tips, tax, and labor cost — without copy-paste.

Toast integration (live)
ProLive
Real-time webhook ingestion of orders, tips, tax, discounts. Toast restaurant ↔ PeopleBridge location mapping UI. In production at multi-location restaurants.
Sales Reports page
ProLive
Summary, by day, by location, by month (CPA-friendly), by hour. CSV export. Live data, no nightly batch.
Sales-per-Labor-Hour (SPLH)
ProLive
Daily SPLH per location with trend. Catch scheduling waste mid-week, not at month close.
Toast nightly sync (backfill)
ProLive
Owner-triggered sync for any date range. Useful for migrating historical data or reconciling after webhook hiccups.
Square integration
ProLive
Connect Square from Settings → Integrations with your Square sign-in. Sales, tips, tax and discounts flow into Sales Reports, labor % of sales, the tip pool and the Monday digest — same as Toast.
Clover integration
ProLive
Connect each Clover store from Settings → Integrations with your Clover sign-in. Sales, tips, tax and discounts flow into Sales Reports, labor % of sales, the tip pool and the Monday digest — same as Toast.
Other POS systems
Live
Toast, Square and Clover are included free with Pro. Don't see your POS? Our engineering team will build a custom integration for your store with dedicated 1-on-1 onboarding for a flat $199. Email info@peoplebridge.app.
📊

Insights & reports

14 reports that turn raw data into operational decisions.

Overview dashboard
ProLive
Hours, labor cost, on-time arrival, employee count for the period — at a glance.
Payroll preview
ProLive
What this pay period will cost before you run payroll. Includes OT, tips, 1099 totals.
Attendance score
ProLive
Per-employee no-show, late, early-leave score. Useful for performance conversations.
Scheduled vs Actual hours
ProLive
Variance per employee per pay period. Spot pattern over-runs and under-runs.
Scheduled vs Actual clock-ins
ProLive
How close are punches to scheduled start times? Useful for early-bird padding and late-shift drift.
On-time arrival
ProLive
Per-employee on-time vs late, with grace window. Trend by week.
Labor cost summary
ProLive
Per-period total labor, including OT and 1.5× math. Splits by location.
Coverage heatmap
ProLive
Hour-by-day heatmap showing scheduled coverage. Catches understaffed slots and overstaffed lulls.
W-2 / 1099 / Intern mix
ProLive
Headcount mix across worker classifications. Useful for board reporting and tax projections.
Sales / Labor Hour (SPLH)
ProLive
For POS-connected ops. The single number every hospitality operator watches.
Manager-touched entries
ProLive
Which time entries had a manager edit. FLSA defensibility report — audit-trail in one click.
Labor by position
ProLive
Breakdown by job position (server, MA, instructor). Differs from "by role" — this is operational position, not auth role.
Labor by location
ProLive
Multi-location operators: which site is most labor-efficient this period.
Overtime watch
ProLive
Who's tracking toward 40 hrs this week. Fix the schedule before OT lands.
🤖

Operational AI

14 AI features that move shifts — not buzzwords.

Build with AI
ProLive
Type a sentence ("cover Fri dinner + weekend, Maria off Tuesday"), get a full draft week. Powered by Claude Sonnet 4.5.
Conflict detection
TeamLive
Overlaps, coverage gaps, time-off violations — caught and explained before publish, alongside overtime warnings.
Smart open-shift routing
ProLive
Ranks candidates by availability, hours so far, acceptance history, location. Most-likely "yes" gets it first.
Labor watch
ProLive
Daily labor-to-sales monitoring. One-line owner email when a location drifts off baseline.
Smart clock-in
ProLive
GPS auto-routing across multi-site staff. The right geofence applied automatically.
Smart re-notify
ProLive
No one accepted the open shift in 30 min? Widen the eligible pool automatically and re-notify.
Document data extraction
ProLive
Photo a driver's license or void check, get the fields parsed into the employee profile.
Overtime predictor
ProLive
Before you publish, sees who's going to cross 40 hrs. Suggests reassignments to avoid 1.5× wages.
Demand forecast
ProLive
For POS-connected businesses. Recommends how many staff to schedule each hour next week from the last 4 weeks of POS sales for the same weekday and hour, and compares it with who is scheduled.
Drift detection
ProLive
When a published schedule's actuals start diverging mid-week, owner gets a heads-up.
Weekly digest
FreeLive
Monday morning email — what happened last week (labor, sales, OT, no-shows) in plain English.
Auto-translate
ProLive
Inline message translation for multilingual teams. Spanish ↔ English the most common; ~30 languages supported.
Ask PeopleBridge (chat)
ProLive
Plain-English questions over your own data: "who's close to 40 hours?", "who was late this pay period?". Managers only see their locations; read-only.
Payroll review summary
ProLive
Before export, flags missed clock-outs, overlaps, no-shows, missing pay rates and weekly OT — with one-tap fixes and a short "fix these first" AI summary.
⚙️

Admin & security

The boring stuff that determines whether you sleep well at night.

Role-based access (Owner / Manager / Employee)
FreeLive
Three default roles + SuperAdmin layer for support. Granular permission edits in Settings.
Multi-location manager scoping
ProLive
Restrict a manager to specific locations. Reads and writes both enforced at the database via RLS.
Row-level security (RLS)
FreeLive
Every table has policies. No org sees another org's data — period. Defense-in-depth alongside client checks.
Audit log
FreeLive
Schedule publishes, employee terminations, time edits, payroll exports, login attempts. Filterable, exportable.
Document vault
ProLive
Per-employee storage for offer letters, I-9 docs, handbook acks, certifications. SSN masked, access logged.
Per-employee notification settings
FreeLive
Each employee controls which events push or email. Opt-outs respected.
Per-location operating hours
FreeLive
Open / close times per location. Drives scheduler defaults and grace-window calculations.
Custom vocabulary
FreeLive
Rename "shift" to "service" for clinics, "location" to "campus" for churches. Carries through every UI surface.
CSV export of every data type
FreeLive
Employees, schedules, time entries, time-off, documents, audit log. Your data is yours; we never hold it hostage.
GDPR data delete
FreeLive
One-click employee data purge for GDPR / CCPA right-to-be-forgotten. PII removed, anonymized timesheet records retained for tax compliance.
License-expiry reminders
ProLive
Record one license or certification per person (e.g. a nursing license or food-handler card) with its expiry date; email reminders go out before it lapses. Part of the Pro onboarding tools.
Performance reviews
Roadmap
Simple annual review cycle. Self-review + manager review + signoff. On the roadmap.

Ready to start?

Free forever for 1 location and up to 10 employees, no card. Team is $29 a month for your first location and 30 employees (+$10 per extra location, +$1 per employee past 30). Pro is $2 per employee + $10 per location, per month, with every feature. Most operators publish their first schedule within 5 minutes.

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