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Clinics & Medical

Clinic scheduling that respects provider time and patient throughput.

Schedule providers separately from front-desk and techs, record each person's license and its expiry date, capture I-9 in onboarding, and keep PHI out of group texts. Built for small private practices and multi-location clinics.

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What clinic operators are tired of

Provider schedules live in three calendars. One in your EHR, one in a spreadsheet, one in the front-desk's head.
Licenses expire without warning. The credentialing binder hasn't been opened since 2023.
HIPAA-sensitive notes end up in group texts. Staff coordinate over channels you can't audit.
Float staff cross-cover sites at the wrong location. Payroll lands in the wrong cost center.
Onboarding new hires takes three weeks. Most of it is chasing paper.
Overtime sneaks up at month-end. No one was watching the running total.

Built around how clinics actually run

The features that matter for small medical and dental practices — separate from generic SMB scheduling.

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Provider vs. support staff splits

Schedule providers, MAs, front-desk, and techs as separate position types. Color-coded so you spot understaffed slots in seconds.

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License expiry reminders (Pro)

Record each person's license or certification (one per person, e.g. an RN or MA license) with its expiry date. On Pro, email reminders go out before it lapses.

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Multi-site clock-in with auto-routing

Float staff who cover multiple sites are auto-routed to the closest geofence. Photo capture at punch for tamper-proof audits.

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Overtime predictor before publish (Pro)

Pre-publish warning when a clinician is on track to cross 40 hours that week. Fix before the schedule goes out, not after payroll.

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QuickBooks + Gusto + ADP exports (Pro)

Pay-period CSVs with hours and OT at 1.5×. Your bookkeeper stops chasing time cards every other Friday.

Clinic operator FAQ

The questions we get from medical and dental practices.

Is PeopleBridge HIPAA-compliant?
PeopleBridge does not sign BAAs. It is for workforce management — staff schedules, time and onboarding — not patient data. Do not store patient data (PHI) in PeopleBridge; keep it in your EHR.
Can I track license expirations?
Yes. Each person's profile holds one license or certification with its number and expiry date. On Pro, PeopleBridge emails you reminders before it expires.
Do I have to use it for patients too?
No. PeopleBridge is staff-side only. Patient scheduling stays in your EHR. We exist for the workforce side — who's on which shift, who clocked in where, and who got paid for what.
What about provider vs. support staff pay differences?
Each profile has its own hourly rate (or salaried flag). Labor cost reports break out by role, so you can see provider hours vs. MA hours vs. front-desk hours separately.
How do you handle float staff across sites?
Assign the employee to multiple locations. When they clock in, GPS auto-routes them to the closest geofence. Manager-only override exists if GPS gets confused. Each punch is tagged with its actual location for cost-center allocation.
Can I start with one location?
Yes — the Free plan covers 1 location and up to 10 employees, with no credit card and no end date: scheduling, phone time clock, time off, shift trades and timesheets. Team messages, the tablet kiosk and breaks are on Team ($29/mo for your first location and 30 employees); license reminders, onboarding, payroll exports, reports and most AI features are on Pro: $2 per employee/mo + $10 per location/mo. Every employee with a profile counts, including owners and providers.

Related industries

Same Free, Team and Pro plans — PeopleBridge works the same way across adjacent industries.

Healthcare PracticesDental PracticesMental Health & TherapyPet Care

Run your clinic without missed license renewals

Free for 1 location and up to 10 employees; Team is $29/mo for your first location and 30 employees; Pro is $2 per employee/mo + $10 per location/mo. Most clinics are scheduling next week's shifts within an hour.

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